The Union Fire District of South Kingstown (UFD) is seeking a qualified candidate for the position of Administrative Assistant. This is a 25-35 hour per week position and is under the general direction of the Chief and District Administrator.

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Responsibilities and Duties (include but not limited to)

· Completing day-to-day administrative duties as a representative of the UFD in a competent and professional manner.

· Process incoming calls, emails, and invoicing from the public and vendors.

· Generate letters and notifications for inspections, grants, and member services.

· Handle databases related to firefighters and property records.

· Assist Chiefs and Firefighters with program on boarding and documentation.

· Schedule events and manage resources related to UFD members detail shifts and property use.

· Work with the Tax Collector to receive and process tax payments

· Manage the supplies related to the office, firefighter needs, and record systems.

Required Qualifications, Skills, and Certifications

· Qualified candidates must have a high school diploma or GED equivalent.

· Qualified candidates must be 18 years of age or older.

· Qualified candidates must have excellent interpersonal and communications skills.

· Qualified candidates must possess effective time management skills; able to prioritize work and meet deadlines.

· Qualified candidates must possess experience with online account management and email services. Candidate must possess skills with Word, Excel, and PDF’s.

· Qualified candidates must have 3+ years of office experience.

· Must be able to lift or move no more than 20lbs

· Background check required.

Please submit cover letter, resume and any supporting documentation electronically to [email protected] on or prior to November 7, 2025, or the documents can be delivered to the attention of the District Administrator before the deadline at the below listed address.

Union Fire District
131 Asa Pond Road
Wakefield, RI 02879

The UFD is an Equal Opportunity Employer.

Job Types: Full-time, Part-time

Pay: $20.00 – $30.00 per hour

Expected hours: 25 – 35 per week

Benefits:

• Flexible schedule

Work Location: In person

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